Purpose of the Job

The position exists to give support to the Director Administration and Human Resource and all other functions in the department. The position exists to give support to the Director Administration and Human Resource and all other functions in the department.

Responsibilities

1. Calendar Management: Organizing and managing the Director's diary, including setting up appointments, meetings, and conferences
2. Communication Handling: Screening and handling phone calls, emails, and correspondences for the director
3. Documentation and Filing: Maintaining and organizing important documents, records, and files related to the Director’s Office
4. Meeting Coordination: Scheduling meetings, preparing agendas, taking minutes, and following up on action items from meetings
5. Travel Arrangements: Making travel arrangements for the Director, including booking flights, hotels, transportation, and preparing travel itineraries
6. Correspondence: Drafting and preparing various forms of correspondence such as letters, memos, reports, and presentations
7. HR Support: Providing support to the HR department by assisting with recruitment processes, onboarding new employees, and maintaining employee records
8. Administrative Support: Assisting with general administrative tasks such as office supplies management, invoice processing, and other day-to-day administrative duties
9. Confidentiality: Maintaining confidentiality of sensitive information and exercising discretion in handling confidential matters
10. Reports: Compiling data and preparing reports on various HR and administrative issues as needed by the Director
11. Any other duties as assigned by the Director.

Qualifications

• 5 O’ Levels including English and Math's/Accounts
• 2 A ‘Levels or Equivalent
• Diploma in Secretarial
• Degree in Social Sciences or Human Resources related is an added advantage.

Experience

• At least 2 years related experience in a similar environment.

Competences

None